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Registration

An Invitation from Bishop Gonia:

Every year at our Synod Assembly, a common refrain is heard among first-time voting members: “It’s so inspiring to be here. We had no idea how much our church does together!” In anticipation of our 2018 Rocky Mountain Synod Assembly, we are inviting those of you serving as congregational voting members to an exciting new opportunity. In addition to preparing for and participating in the Assembly, you will be commissioned as a Church Together Ambassador for the next year. What does this mean?

  • You will serve as an advocate of our shared life and witness as the Evangelical Lutheran Church in America until we meet in Assembly in 2019.

  • You will receive monthly materials containing stories or insights about why our life as church together matters; these materials will highlight ministries of our congregations, partners, synod and wider church.

  • In coordination with your pastor, you will share these stories and insights with your congregation monthly, ideally in worship.

  • You will be encouraged to network with other Church Together Ambassadors and seek additional ways to share the energy and enthusiasm generated when we gather in Assembly.

Look for more details to come – and thanks in advance for your commitment to our life as Church Together!

 

Assembly Information

  • Detailed assembly information is included in the Pre-Assembly Packet, which was mailed to every congregation in December.

Hotel Information

In addition to registering for the Assembly, you will need to make a room reservation if you wish to stay at the hotel. Rooms are reserved under a Rocky Mountain Synod block.

To guarantee our group rate, you need to make your hotel reservation by Friday, April 13. 
Room Rate: $109
Room rate does NOT include breakfast.
Breakfast can be added to your registration for an additional $15/person per day. There are a few breakfast options within walking distance of the hotel, as well as mini-fridges the hotel rooms. 

***Exception: Hotel reservations for both Youth Voting Members and Youth Visitors are included in their registration. Youth will automatically be assigned to a room within the youth block, unless they specifically opt out of this arrangement***

Assembly Hospitality

Menus have been selected to provide for vegetarian, vegan, gluten-free, and dairy-free diets. Each hotel room has a mini-fridge if you need to supplement the provided meals.
All worship services will be paper-free. In addition to the services being projected, digital bulletins will be posted on the website, so you are encouraged to bring your phone or tablet to worship if you would like to follow along with a bulletin. 
Child care was not requested and will not be available. Spanish translation will be provided.

Registration Cost

Voting Member:  $300
Retired Voting Member*:  $150
  *as designated by Office of the Bishop
Visitor with Meals:  $250
Visitor without Meals:  $125
Exhibitor with Meals:  $175
Exhibitor without Meals:  $50
Youth Visitor (incudes hotel): $150

Registration Information

Registration is a two-step process.  You register for the assembly, and you make your own hotel reservation (unless you are a commuter).

 Information You Will Need to complete Registration:

  • Email address for registrant: For online voting and communication purposes, this email address should NOT be the general email address of the church office. The email address listed in each registration should be unique for the voting member and able to be accessed during the assembly.
  • ​Dietary Requests
  • Need for Child Care
  • Need for Translation 
  • Any meals not needed
  • Breakfast preference (breakfast is an optional add-on for $15/day)

For questions about registration or to make changes, call the Office of the Bishop or email Deniese Estrada: destrada@rmselca.org.  

If you are paying by check:
Please print a copy of your invoice and send it, along with a check made out to the Rocky Mountain Synod to:
Rocky Mountain Synod
7375 Samuel Drive
Denver, CO 80221

If you would like to pay by credit card:
1) Go to www.rmselca.org
2) Click "give now" on the bottom right of the home page
3) Type in amount listed on your invoice
4) Select "Assembly Registration" in the Give To line
5) Type in Congregation & participant name in Memo line
6) select "cover processing fees"

 ON-LINE REGISTRATION   

How many voting members?

The voting members of the assembly are determined as follows:

A.  Congregations are allowed 2 lay voting members, 1 male and 1 female. 

B.  In addition, based upon baptized membership records for the previous year

(1)  Congregations having membership of 650 to 1,199 baptized members shall be allowed one additional lay voting member (male or female).

(2)  Congregations having membership of 1,200 or more baptized members shall be allowed two additional lay voting members (one male and one female).

- In the selection of voting members, congregations are urged to be aware of the matter of inclusiveness of persons of color and/or persons whose primary language is other than English.

D.  All Ministers of Word and Sacrament (pastors) and Ministers of Word and Service (deacons) under call or on leave from call on the roster of the Rocky Mountain Synod are voting members.

G.  All retired Ministers of Word and Sacrament on the roster of this synod who are currently serving as interim pastors and all Ministers of Word and Sacrament on leave from call on the roster of this synod who are currently serving as interim pastors and who are in attendance at the assembly are voting members.

H. Youth/Young Adult Voting Members

It is the goal of this synod that at least 10% of the voting members of the Synod Assembly, Synod Council, committees, and organizational units of this synod be youth and young adults. For purposes of the constitution, bylaws, and continuing resolutions of this synod, the term “youth” means a voting member of a congregation who has not reached the age of 18 at the time of election or appointment for service. The term “young adult” means a voting member of a congregation between the ages of 18 and 30 at the time of election or appointment for service.

Encouraging Youth and Young Adults to be Leaders in the Church

The Rocky Mountain Synod will continue to live into the ELCA's goal of expanded roles for youth and young adults in all expressions of our church. Rostered and lay leaders are encouraged to have conversations with the youth and young adults in their midst regarding the opportunity to serve on church council and as voting members at this year's synod assembly.

A youth or young adult voting member is not an additional voting member. The youth or young adult is one of your congregation's allotted voting members.